Welcome

The College of Physicians Malaysia (CoPM) has established this Standard Operating Procedure (SOP) to ensure a smooth, respectful, and memorable MRCP Conferring Ceremony. All Graduates and Guests are required to comply with the protocol outlined below. 

•  Graduates must arrive at the venue by 8:00 AM for registration, robe collection, and preparation.
• Graduates must be seated in the main hall by 9:30 AM for a briefing on the conduct required when receiving the scroll.
• The ceremony will begin promptly at 10:00 AM. Latecomers (Graduates and Guests) may be denied entry into the main hall once proceedings commence.
• Only pre-registered guests with valid entry passes will be allowed entry.
• Children under 12 years of age are not permitted inside the main hall.
• All mobile devices must be switched to silent mode throughout the event.
• Please be reminded that Graduates and Guests are not allowed to leave the hall while the ceremony is on.
• Kindly note that food is strictly prohibited inside the Hall. Graduates and Guests are strongly advised to have their breakfast prior to entering the Hall.
• CoPM reserves the right to remove any individual whose behaviour disrupts the dignity or flow of the ceremony.

Registration Desk:

• Located at the entrance of the Medical Academies Malaysia. Graduates must check in upon arrival.

Attire:

• All Graduates must wear the official academic regalia (gown) provided by CoPM. Formal or professional attire (e.g., lounge suit, baju kurung, or equivalent) must be worn beneath the robe.
• Dark-coloured shoes to harmonise with the academic dress.
• All Guests are also expected to wear formal or professional attire.
• For ladies, skirts must be below the knees.
• Strictly no yellow or purple color attire is allowed to be worn in the main hall.
• Academic regalia must be returned at the designated counter after the ceremony. Late returns may incur penalty fees.

Seating Arrangement:

• Graduates will be seated according to name order.
• Guests are to be seated in the designated guest area.

Procession & Awarding of Certificates:

• The ceremony begins with a formal procession, followed by speeches and the conferring of awards.
• Graduates will be called individually to receive their scrolls on stage.
• Graduates must follow stage instructions and etiquette as directed by the marshals.

Photography

• Official photographers will be present to capture key moments throughout the ceremony.
• Personal photography is permitted only after the ceremony has concluded.
• Guests may take shots with their cameras or video cameras from their seats only

• Once payment has been made and the confirmation email has been sent, no refund will be issued for withdrawal requests.
• In special circumstances, we may consider holding the payment for a replacement by another individual or for a future event. However, refunds are not allowed under any circumstances.

• Graduates are advised to check their email and the official CoPM website regularly for updates.
• Any urgent changes will be communicated via email. 

For inquiries, please contact the CoPM Secretariat:

Phone: +603-8800 1827
Email: secretariat@copm.online
Website: https://copm.online/